Any mail item is addressed to a specific person, and if for some reason the addressee cannot receive it himself, he instructs another person to do so. Such an order requires the presentation of a power of attorney, which can come from a private or legal entity.

Criteria for issuing a power of attorney

Adult citizens living in Russia have the right to be a trusted and trusted person to receive mail. This moment is recorded in Article 185 of the Civil Code of the Russian Federation.

If we are talking about a power of attorney from an LLC, the document is usually drawn up and executed by a secretary, lawyer, HR employee or chief accountant. The power of attorney must be signed by the director.

To receive regular mail, a notarized power of attorney is not required; a signature from your superiors and a seal are sufficient. However, you cannot do without a notary when it comes to receiving a valuable letter or parcel.

It also does not matter which organization provides postal services. Whether it is Russian Post or any other, the power of attorney to receive a parcel or letter is drawn up in the same way.

It is enough to take a standard printed sheet of A4 format and print on it the text with the heading “Power of Attorney” with the following information:

• basic information about the principal;
• information about the authorized person;
• the main text, which briefly describes the essence of the functions assigned to the principal;
• validity period of the document;
• signatures of the principal and the trustee, sometimes a seal.

When preparing a document on behalf of a legal entity First of all, information about the principal is indicated with the full name of the organization and clarification of the form of management, title of position, full name of the person on whose behalf the document is issued.

Information indicating the basis on which the organization operates (Charter or Regulations) is mandatory.

After this, the purpose of issuing the power of attorney is formulated, indicating information about a specific post office.

A document can have a different validity period - from one-time use to unlimited. If such a period is not specified, then the current calendar year is considered by default.

In addition to the signatures of the principal and the trustee, it is advisable to affix the seal of the organization. This point is not mandatory, but the post office may require it.

An example of filling out a power of attorney to receive mail addressed to the management of an enterprise in .doc format (Word)

Circumstances under which a power of attorney is drawn up

A document for receiving mail can be issued by a private person if the person is not able to receive it with his own hand, namely:

• is located outside the city or country;
• is on a business trip;
• is in hospital treatment.

Trusted person could be a relative, colleague, friend.

If we talk about legal entities, then a lot of correspondence may be sent to the head of the company, which must be received directly at the post office. In such cases, a long-term power of attorney is issued to one of the subordinates, who regularly receives it and delivers it to the manager.

When using a durable power of attorney, you must have a copy of it, because one copy can be left at the post office.

How to avoid controversial issues?

In order for an authorized person to receive a parcel or letter, it is necessary to comply with all, even the most minor, requirements for drawing up a power of attorney. The slightest inaccuracy can lead to the postal worker refusing to issue correspondence.

However, you should know that Article 185 of the Civil Code of the Russian Federation allows, for example, to indicate the details of an organization in abbreviated form. So if the postal employee is too picky, his actions can be challenged and proven right by referring to the current legislation.

The authorized person has considerable rights and can make claims to the postal employee if the parcel or letter is damaged or arrives late. This point is controversial, because late delivery of important information can be decisive for the head of the organization.

In addition to the document in question, the authorized person at the post office will be required to provide proof of his identity. This can be not only a passport, but also a military ID, a certificate of a deputy of the State Duma of the Russian Federation, a member of the Federation Council or another document containing personal data and a photo.

Features of a power of attorney for legal entities and individuals

Concerning individuals, then to draw up a power of attorney there is no need for notarization. In addition, two specific people can certify a document at any post office.

As a rule, it is compiled on a long-term basis. The principal will only have to appear at the post office once, and this can be any branch, not necessarily the one where parcels or letters will be issued.

Typically, this method is used when the principal does not work or study anywhere. In other cases, the document can be certified by the head of the organization or the administration of the educational institution.

Sample power of attorney to receive mail from a friend, acquaintance, relative (i.e. an individual) in .doc format (Word)

For legal entities there is Part 4 of Article 185 of the Civil Code of the Russian Federation, which clearly states that the power of attorney is certified by an authorized representative or manager, and the seal of the enterprise is affixed.

The manager, like any other person, cannot receive correspondence without a power of attorney. The post office will quite rightly require you to present such a document. As paradoxical as it may sound, the manager must write out a power of attorney for himself and certify it with his signature and the seal of the enterprise.

How to receive a parcel by proxy?

The procedure for receiving a parcel using a power of attorney remains the same, both for the individual principal and for a legal entity, which can be an LLC or a company of another form of business activity.

If the parcel is valuable, the power of attorney must be certified by a notary. There are several methods, any of which can be used by a trusted person:

• Submit a one-time power of attorney, confirm your identity by presenting a passport or other document containing personal data and a photograph.
• Provide a copy of the durable power of attorney along with your passport.
• The original copy of the durable power of attorney is left at the post office so that next time you only need to present identification documents.

A power of attorney to receive postal items is an important document, without which it is impossible to receive a parcel or letter if the addressee is not able to do so. Its preparation and execution is not particularly difficult; you just need to know and comply with the basic requirements set out in this article.

A power of attorney to receive mail allows you to transfer the right to represent the interests of the principal at the post office to another person. An individual may issue such a power of attorney if it is impossible to be personally present at the post office to receive a letter, parcel or other correspondence.

We suggest downloading a sample power of attorney to receive mail from an individual in this article in doc format below.

The reason why an individual cannot personally visit the post office to receive postal items may be related, for example, to illness and being under treatment, a long trip on a business trip, or vacation.

Regardless of what caused the need to transfer authority to receive mail, a power of attorney must be issued. Only by presenting a correctly executed power of attorney and passport will the principal’s representative be able to receive the items at the post office.

How to issue a power of attorney to receive mail from an individual?

If the signature of the manager and the seal of the organization are sufficient for the extract, the power of attorney from the individual must be certified. The signature of the principal can be certified by a notary, or you can contact, for example, the human resources department at your place of work. The power of attorney can also be certified at the place of residence or place of treatment and in other institutions that can certify the identity of the principal.

The form should indicate information about the individual who trusts another person to receive mail. You should also provide information about the principal. It is important that the full name and passport details are indicated in accordance with the passport.

Powers may include not only receiving parcels, letters, mail, but also signing the necessary documents and other actions related to receiving correspondence addressed to the principal.

You can also register a specific post office where the authorized person will receive the items.

The power of attorney should indicate the name of the locality where it was issued, as well as the day on which it was issued.

The use of electronic document management systems does not free most entrepreneurs from working with postal correspondence. According to the law Some types of agreements can only be made in writing. An inexpensive and convenient way to deliver such documents: sending by mail.

To work with correspondence, the employee must have the appropriate authority. In small companies, HR managers and interns handle mail. The easiest way to grant the right to receive letters to a company is registration or individual entrepreneur.

Permission to work with an organization's mail is granted to the management, co-founders, owners of the enterprise and employees for whom this right is provided for by their position according to the staffing table.

Reference: The Civil Code (Article No. 185) defines a list of documents that must be certified by a notary. A power of attorney to receive postal correspondence from an organization (individual entrepreneur or legal entity) does not apply to them.

Procedure for drawing up a power of attorney by mail

A legally binding document must contain sufficient information to identify the subjects of legal relations. Required paper details:

• Passport details the principal (the person transferring the right to manage correspondence) and the attorney.
• Date of preparation of the power of attorney. The document comes into force from the moment of signing, but can be issued in the future if the validity period is clearly indicated.
• Scope of transferred rights. If the attorney receives correspondence, the receipt of which is not provided for by the power of attorney (for example, there is a restriction on the issuance of registered letters), a third party (here, a representative of the post office) bears responsibility for the loss, damage or substitution of property.
• Principal's signature and decryption. If the power of attorney is certified by a notary, two signatures are placed: the principal and the witness.

Sample power of attorney to receive mail

Power of attorney form to receive mail

Let's sum it up

A power of attorney to receive an organization's mail simplifies external document flow, allowing ordinary employees to temporarily perform the duties of a manager. consists of the cost of services of the compiler and the witness. Issuance of a document to an individual at a post office is free.

A power of attorney can be drawn up in free form, but must comply with the requirements of the Civil Code for powers of attorney and agreements in general: clearly identify the subjects of legal relations, contain the date of preparation and the scope of the transferred rights. Forms and samples for filling out postal powers of attorney are publicly available.

All mail usually goes to the manager. But, as a rule, no director has either the time or the desire to run to the post office. And in order for another employee of the enterprise to receive and send registered and other correspondence on behalf of his company, he must have an authorizing document signed by the manager. The law does not provide for any special form of power of attorney for mail from a legal entity, however, when drawing up this document, it is necessary to take into account certain legal requirements. Otherwise, the paper may be declared invalid.

How to compose

A sample power of attorney by mail from an organization 2019 must contain the following mandatory details:

• date and place of issue;
• name of the legal entity, full name and the position of the manager who issued the document;
• Full name, passport details of the authorized person;
• description of powers - which mail items are entrusted to receive and (or) send to the representative;
• signature of the manager who issued the document.

Please note that the validity period of the authorizing document is currently not limited by law. If such a period is not specified in it, the power of attorney remains valid for a year from the date of its execution. But if it does not indicate the date of issue, it is void.

Also, according to the Federal Law of 04/06/2015 No. 82-FZ “On amendments to certain legislative acts of the Russian Federation regarding the abolition of the mandatory seal of business companies”, such companies are currently not required to have a seal, therefore, if an organization does not have a seal, certification by it Accordingly, the manager’s signature is not required.

Do I need to get it certified by a notary?

A power of attorney for sending letters from a legal entity and receiving them does not need to be certified by a notary. With one exception: notarization is required when a document is issued by proxy. For example, the manager issued authority to receive correspondence with the right to delegate it to the clerk. And he, going on vacation, decided to entrust these powers to the courier - in this case, the paper will have to be notarized. But in practice this is rarely done. It is easier for an organization to immediately issue powers of attorney in simple written form for several employees.

What to pay attention to

A power of attorney form to receive mail from an organization is usually filled out for one of the employees. This is usually done by a secretary or accountant. But this is optional. By law, such a representative can be any adult citizen. Therefore, it is also not necessary to indicate in the document the position of the person entrusted with receiving and sending correspondence.

When receiving mail addressed to a legal entity, you must present the representative's passport to the post office employee, as well as the original power of attorney, even if this is not the first time you have received correspondence, and a copy of the document confirming your authority is stored in the department.

From time to time we have the need to entrust the receipt of a parcel, parcel, letter or other postal items to other people. It is better to do this by issuing a power of attorney to receive mail. Like any other official document, it has its own characteristics and rules for filling it out. If we want to be sure of the safety of our correspondence and other valuables sent to us, we need to know these formalities.

From this material, the reader will learn all the nuances of drawing up this document, and at the bottom of the page you can download a sample power of attorney to receive mail.

When and who needs a power of attorney to receive mail?

We must not forget that all postal items are stored at the post office for only a month. Then the parcel or valuable letter will simply be returned to the sender. This retention period applies to all correspondence, except for registered letters and parcels received from the judicial authorities. According to the Order of the Federal State Unitary Enterprise "Russian Post" dated December 5, 2014 No. 423-p (as amended on June 15, 2015), court correspondence is stored in post offices for 7 calendar days.

Therefore, you should not delay receiving correspondence, and if for some reason this cannot be done on time, then you will need a power of attorney to receive a parcel or other item addressed to you at the post office.

This right is enshrined in Article 185 of the Civil Code of the Russian Federation. Who can be made a trustee? Any person whom you consider possible to entrust with this mission. You will enter his data into the appropriate form, be it your neighbor, friend, relative, colleague. It is this person who will become your representative, who has the right to receive any parcels and letters upon presentation of the appropriate document at the post office.

When might a power of attorney be required to receive correspondence? In different everyday situations. Let us recall the main ones.

1. The addressee left for another city, country on vacation or on business, for a certain period of time, and maybe forever.

2. A person temporarily lives in another place, but his registration remains the same. Let's say he works long shifts and lives in a hostel, where it is inconvenient and unreliable to receive letters.

3. The addressee was in the hospital for a long time, but an important letter is waiting.

4. Power of attorney forms for receiving correspondence at Russian Post are most often drawn up by company managers, who receive many letters from clients and partners, business papers, promotional materials and other correspondence.

In the latter case, the head of the company issues a long-term power of attorney to a responsible subordinate, most often to a secretary or an accounting employee. In other situations, only a one-time power of attorney will be required. According to the law, the period for which this document is issued does not depend on the value of the cargo received.

How to write a document correctly

When filling out a sample power of attorney to receive mail, keep in mind: if you need to transfer the right to receive valuable correspondence or parcels, its notarization is required. This rule works regardless of the validity period of the power of attorney, regardless of whether an individual or legal entity transfers such a right. In other cases, it is not necessary to have the document certified by a notary. Based on the provisions of Art. 185.1 of the Civil Code of the Russian Federation, a power of attorney issued by a legal entity for the purpose of receiving correspondence from an organization is not subject to mandatory notarization; however, the form must bear the seal and signature of the manager.

Often the paper is drawn up in any form, especially on the part of the principal, who is an individual. But even in this case, in order to avoid misunderstandings, do not forget to indicate the date of preparation and validity period of the document. When the principal does not indicate the period of use of the document, it will by default have legal force for 3 years from the date of preparation.

It is easier to use a sample power of attorney to receive a letter by mail, especially if the order comes from a legal entity and the documents and parcels received are important.

These data must be present in the power of attorney:

• number of the post office where the items will be received;
• legal address of the organization or place of origin;
• date of registration;
• full personal information about the principal;
• if the principal is an organization, indicate in the “principal data” field its name, legal address, registration number, TIN;
• detailed personal data of the intermediary - trusted person;
• signature of the authorized representative (sample);
• signature of the principal.

Pay attention to the nuances

Any organization employs people with different personalities and capabilities, and Russian Post is no exception. Post office employees, while showing reasonable vigilance, are less trusting of handwritten papers. Most likely, they will also require identification from the trusted person. According to the rules, such a request is quite legal even if there is a printed power of attorney, and even notarized, but in the latter cases, postal workers are usually more complacent and limit themselves to having a power of attorney to receive mail.

But it’s too early to relax: post office workers are very attentive to the correct execution of powers of attorney and require compliance with all formalities. Even the smallest errors, such as fuzzy printing, can cause a refusal to issue mail.

But! Legislative support is on your side. Namely, Law 185 of the Civil Code of the Russian Federation, which allows for incomplete indication of details. If postal employees did not give you correspondence precisely for this reason, these actions may be challenged in court. Of course, if you have the time and energy for such actions.

The authorized representative is vested with fairly broad powers. It may even refuse to receive letters or parcels if it considers that they were delivered damaged. But if the mail contained, for example, documents important for contractual relations, such increased “scrupulousness” could lead, say, to disruption of the delivery schedule for the object. Therefore, the most important thing is to trust such functions to truly responsible, adequate people, and do not forget to control them.